Club & Society Grant Application

Guidelines & FAQ

📅 When to Apply

💡 Important Note

Apply during the grant round that happens 1-2 months before your event.
Example: If your event is in November or December, apply during the October grant round.

Grant Rounds for 2024-25

Please see below for the Grant Panel dates - the panel will be held at the end of each month, and applications are always open.

August
Sep-Oct spending
October
Nov-Dec spending
December
Jan-Feb spending
February
Mar-Apr spending
April
May-Jun spending
Important Information

  • Applications are always open - submit anytime and we will review it at the next panel meeting
  • Each Club or Society can submit a maximum of 3 applications per academic year (September to June)
  • We may reject funding requests for events more than 2 months away
    • If your event is more than 2 months away and you need funding now, contact your Students' Union coordinator before applying

💰 Requirements

⚡ Top Tip

Applications with detailed justifications, accurate costs, and clear sourcing have a higher chance of being approved!

Important Requirements
  • 🔗
    Include links/sources for all costs

    This directly affects your approval chances. Add supplier websites, quotes, or emails.

  • 🛒
    Put equipment in the correct section

    Items costing more than £100 each should go in the Equipment section. Items costing less than £100 each should go in the event section where you will use them (Cultural Events, Social Events, etc.)

  • ✅
    Complete all the required fields

    Incomplete applications will be returned without review.

Unused Funding

If you do not spend all your grant money, we will reclaim the unused amount twice per year:

  • Friday 28th November 2025
  • Friday 21st June 2026

We claim money back early in December so that you can have funding ready for Welcome Week in January. We recommend you plan ahead in December and purchase what you need for events, before the spending deadline.
You cannot keep unused grant money for the next academic year, or for after a reclaim deadline.

❓ Frequently Asked Questions

👥 The Process

Who Reviews Your Application
1
Vice President Activities & Opportunities

Ramees Nazaar

2
Your Coordinator

Assigned to your society

3
Student Representative

From October grant round onwards

Application Steps
1
Complete Application

Fill out all sections with costs and justifications

2
Download PDF

Generate your application as a PDF

3
Email to SU

Send to your campus email with supporting documents

4
Panel Review

Wait for email confirmation (within 1 week)

Choose whether you represent a club or society
Enter the full name of your group
Enter the name of the primary contact person
Select your primary campus location
Select today's date
Save/Load Progress

You can save your progress and come back later to continue working on your application.

Progress is saved to your browser only. Clearing browser data will remove saved applications.
Competition & Travel Funding: This section is for competition entry fees and travel costs related to competitive activities.
Item Name Source/Link Justification Quantity Unit Cost (£) Actions
Total: £0.00
Equipment Funding: Request funding for equipment essential to your club/society activities - must be over £100 per item to qualify for this section.
Item Name Source/Link Justification Quantity Unit Cost (£) Actions
Total: £0.00
Advertising & Promotion: Fund promotional materials, advertising costs, and marketing activities for your events or organisation.
Item Name Source/Link Justification Quantity Unit Cost (£) Actions
Total: £0.00
Cultural Events: Funding for cultural celebrations, heritage events, and activities that promote cultural awareness and diversity.
Item Name Source/Link Justification Quantity Unit Cost (£) Actions
Total: £0.00
Educational Events: Support for workshops, training sessions, guest speakers, and other educational activities that benefit your members.
Item Name Source/Link Justification Quantity Unit Cost (£) Actions
Total: £0.00
Social & Recreational Events: Funding for social gatherings, recreational activities and community engagement activities.
Item Name Source/Link Justification Quantity Unit Cost (£) Actions
Total: £0.00
Application Information
Organisation Type:
Organisation Name:
Student Name:
Campus:
Date:
Grant Request Summary
Category Amount Requested
Competition Fees & Travel £0.00
Equipment £0.00
Advertising & Promotion £0.00
Cultural Events £0.00
Educational Events £0.00
Social & Recreational Events £0.00
TOTAL AMOUNT REQUESTED £0.00
Please review all information before downloading. After downloading the PDF, please email it to the appropriate email for your campus:
Cambridge and Chelmsford:
Peterborough:
London:
Remember to attach any supporting documents (quotes, emails, designs, etc.) to your email.
Save/Load Progress

You can save your progress and come back later to continue working on your application.

Progress is saved to your browser only. Clearing browser data will remove saved applications.